Store & Inventory Management

• To manage the overall store operations, including receiving, storing, issuing, and tracking of stock.
• To ensure all stock is properly stored in an organised, safe, and clean manner in compliance with company SOP and safety standards.
• To perform periodic (monthly/quarterly) stock counts and ensure accuracy of inventory records.
• To inspect incoming goods for discrepancies or damages and report to Procurement Department.
• To ensure proper documentation (GRN, DO, etc.) is prepared, signed, and maintained.

Stock Orders & Procurement Coordination

• To compile monthly stock orders from the Operations Team into a consolidated Stock Master List.
• To submit compiled stock orders to Procurement Department for Purchase Order (PO) issuance to suppliers.
• To follow up on delivery timelines and ensure timely receipt of goods.

Packing, Delivery & Documentation

• To prepare Delivery Orders (DO) and ensure proper documentation for all outgoing goods.
• To pack goods accurately according to site requirements and ensure correct items are delivered.
• To coordinate and ensure proper loading and unloading of goods.

Delivery & Fleet Coordination

• To manage store vehicles assigned for delivery operations.
• To plan and coordinate delivery schedules with drivers to ensure timely and efficient delivery to sites/clients.
• To ensure proper utilisation and basic upkeep monitoring of store vehicles.

Machinery & Asset Management

• To maintain proper tracking of machinery assets including issuance, movement, and return.
• To monitor machinery condition and coordinate repairs when required.
• To track delivery and deployment of machinery to operational sites.
• To maintain updated records of machinery loans, pool equipment, and repair status.

Hostel Administration & Management

• To manage and coordinate matters relating to company hostels or accommodation provided for employees.
• To prepare, maintain, and manage tenancy agreements and related documentation with landlords or property management.
• To coordinate and manage relevant governmental applications, registrations, or compliance matters relating to employee accommodation as required by authorities.
• To compile and monitor monthly hostel utility bills (electricity, water, internet and other utilities) and submit the reports to the relevant department for verification and payment.
• To ensure hostels are properly maintained, including arranging repairs, maintenance, and upkeep of facilities when required.
• To coordinate hostel occupancy records, allocation of rooms, and updates relating to employees staying at company accommodation.
• To liaise with landlords, building management, vendors, and relevant internal departments regarding hostel matters.
• To ensure hostel premises are maintained in a safe, clean, and orderly condition.
• To perform any other duties related to hostel management or employee accommodation as assigned by Management.

Administrative & Payroll Support

• To assist in the preparation and updating of attendance Excel sheets.
• To support HR/Finance in generating payroll-related reports and documentation.
• To ensure accuracy and timely submission of attendance and payroll data.

General Operations Support

• To liaise with internal departments (Operations, Procurement, Finance, HR) and external vendors where required.
• To assist in preparing operational and administrative reports.
• To perform delivery duties when required by Management.

Ad-hoc Duties

• To perform any other duties as assigned by Management from time to time.
• Perform any other duties like driving for delivery as assigned by the management or supervisors.
• Any other ad-hoc assignments from time to time as assigned by Management.