Ops Support Executive

Operation

Job Purpose

• To primarily be responsible for managing Company’s Operation admin support activities for all working sites. This includes co-ordination with field operation team to provide operational and back office support.
• To assist QHSE department on collating of information and preparing of reports
• To provide support to Managing Director’s office on specific tasks and preparing of reports

Key Responsibilities

Provide clerical support to the Operations Department:
o To compile and update CWO, IWO, Site Manpower, Zone List, and other operations reports
o To compile submissions for attendance, stock and uniform requirements, utility bills and reports, hostel bills and matters, claims, petrol receipts, vehicle usage logs, and JCRs
o To verify and compile DO and Invoices
o To prepare and compile Purchase Requests
o To prepare, verify and compile Machine Repair requests for Admin Dept processing
o To prepare and compile required Operational Reports
o To request and compile Vendor Service Cards every month, and hand over signed copies to Finance Department as per established timeline
o To prepare minutes of meetings as and when required
o To update the operations folder.
o To provide reports and analysis (operations related)
Provide support to QHSE Department:
o To compile data and prepare related reports
o To assist QHSE in coordinating with the Operations Team
Any other ad-hoc assignments from time to time as assigned by Management.

POSITION ACCOUNTABILITY / SCOPE

To provide support to the Operations Team promptly
To provide support to the QHSE Team on time

WORK LOCATION AND WORK HOURS

• Work Location is at ETC Headquarters
• Working Hours will be as follows:
o Monday to Friday – 8.30 am to 6.00 pm
o Saturday – Off Day
o Sunday – Rest Day

Requirements

QUALIFICATION

Minimum SPM, Diploma, or Degree in any Field

EXPERIENCE

Minimum 1 year of experience in an administrative role

KNOWLEDGE AND SKILLS REQUIRED

Able to use Microsoft Office programs, especially Excel and SQL System
Careful and attentive in record-keeping
Self-starter, mature, independent, and paperwork or filing-oriented.

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